Traditional tender processes are difficult and long. Manual processes are not efficient and take a long time in execution. The conventional tender system is expensive for both buyer and supplier companies. Electronic Tendering System is tailored with many advantages over the conventional one with the feature like e-tender alert, quick online tender bidding and much more. After the Digital India movement in India, almost all the states are accepting or implementing conventional processes to the digital one. Proceeding to the movement, Madhya Pradesh has also implemented its governance to e-governance. Tendering processes also now converted to electronic one in MP, so that the E-tendering alert in MP is also available a few clicks away.
Now the question arises, how E-tender is used? The answer is here –
The process started from the tender creation. The creator checks for the category and created tender. During the creation of this tender, creator specifies basic information and role. The creator also can choose some specified supplier for bidding on the particular tender.
Then it goes to the tender owner, where the owner fills the tender content. In this process, owner uploads Documents and adds tender items. This content is approved by a tender manager.
After filling the content, owner publishes RFI. In this process, the tender owner selects suppliers for RFI publishing and publishes RFI to suppliers.
This RFI then submitted to the supplier which is sent by email alert. Supplier checks the information and views tender information accept an invitation and prepare and submit RFI. Submitted RFI is then checked by tender owner and published to selected suppliers.
This published information is provided by tender alert services where the tender bidding process begin. Supplier check the tender notification, view submitted tender status and then bid is prepared as per that. In bid preparation process, supplier first downloads the tender document and fills the bid details.
After closing date, the tender manager assigns all the bids to a tender analyst. The tender analyst then analyzes the bids. In tender analysis process, tender analyst study the supplier historical performance score sheet, study supplier submitted RFI and compare submission prices. In price comparison, analyst views specific supplier historical submission prices, view historical submission prices from any supplier and then view last award price & date.
After analyzing bids, tender analyst started price negotiation and price adjustment. In price adjustment, item price has been adjusted and a discount is applied.
After this whole process, tender award process is started. Tender analyst, recommend supplier and then tender manager award the tender.